Procurement Policy
How Bread Breakers obtains appropriate items at a reasonable cost while managing conflicts and evidence.
Principles
- Purchase the confirmed item or an agreed equivalent that meets the household’s need.
- Use proportionate price comparison for value, urgency, and risk.
- Keep receipts, payment references, and documented exceptions.
- Declare supplier relationships and do not approve a conflicted purchase alone.
Approval
Routine support within the approved ceiling may be purchased by the volunteer. Higher-value, unusual, related-party, or policy-exception purchases require an independent review.
Delivery and Variance
Actual cost and delivery are recorded against the case. Unused reservations are released; refunds and corrections use explicit reversing financial records.